Minutes of Parish Council Meeting 7th September 2017


75 Waterleaze, Taunton TA2 8PX Tel: 01823 975277


Chairman: Councillor S Albon    Parish Clerk: Mrs V Moore



Councillors       S Albon – in the Chair

F Aplin

G Bromley

K Every

I Farmer

A Rose

In attendance: County Councillor A Broom; V Moore, Clerk

9/17/1 Apologies

Apologies for absence were received from Councillor R Barton and District Councillor M Wale.

9/17/2 Declarations of Interest

Councillor Aplin declared an interest in agenda item 7 – Planning.

9/17/3 Minutes

The minutes of the Parish Council meeting held on the 6th July 2017, were agreed and signed as a true record, after an amendment to Minute 7/17/12 Matters for Report, paragraph 2. Three words were added so that the sentence read ‘Mr Mogford had also offered to use his own sandblasting equipment to assist with cleaning roadsigns.’

The minutes of the Planning meeting held on 1st August 2017 were agreed and signed as a true record.

9/17/4 Matters Arising

Councillor Bromley reported she had received an email regarding Agar Cottage which had overhanging trees, causing hay to be knocked off the top of passing hay carts with the hay then falling into drains. It was agreed that this complaint should be passed to Coombe Parish Council.

Councillor Farmer joined the meeting.

It was reported that the two 30 mph signs at Little Hill, which were supposed to have been aligned, had not been done. County Councillor Broom would check with Somerset County Council.

Councillor Every had met with the owner of the overhanging hedge at Castlemain and Councillor Farmer had cut this back for the owner.

Councillor Farmer reported that the cricket field gate and posts had been erected. Councillors thanked Councillor Farmer for the supply and erection of these.

7/17/5 Report from County Councillor

County Councillor Broom reported that she had met with Mr Williams to discuss the bus transport issues which had been raised by the Parish Council. She was reasonably optimistic that a reduced service between Buckland St Mary and Musgrove Park Hospital could be put in place.

County Councillor Broom had had a meeting with the Small Improvement Scheme officers who were correlating information as it arose.

Various County Council campaigns were running into November.

Councillor Broom would seek information on fingerpost maintenance advice.

Councillor Bromley had received a complaint about the waste collection where cardboard was being put in with the non-recyclable waste; Councillor Broom would investigate.

9/17/6 Planning

Application No. 17/03258/FUL
Applicant F & D Aplin & Sons
Proposal Erection of a livestock barn
Location Wetherhayes Farm Birchwood Road Buckland St Mary TA20 3QQ

 After discussion, the Parish Council supported this application.

9/17/8 Small Improvement Schemes

County Councillor Broom outlined the schemes for consideration by the Small Improvement Schemes team. No schemes had been submitted by Buckland St Mary Parish Council.

Councillor Rose joined the meeting.

The Parish Councillors agreed that the biggest problem was the stretch of road from the Eagle Tavern to Newtown which was outside the scope of the SiS.

It was agreed that the dropped kerbs scheme together with the signage in Chard were the two favoured from BSM PC from the schemes listed.

County Councillor Broom left the meeting.

9/17/9 Temporary Road Closure – Fyfett Lane

Although this was a new listing, it was the same as the information which had been issued earlier in the year.

9/17/10 Parish Training for Town and Parish Councillors, 12th October 2017

SSDS were providing training on the 12th October and Councillors Albon, Barton, Every and Rose indicated that they would like to attend.

It was also felt that a visit from a Planning Officer to a Parish Council meeting would be also useful because of BSM situation in the AONB. The Clerk would contact SSDC to try to arrange this for a future meeting.

9/17/11 Electoral Review of South Somerset

Information issued by the Local Government Boundary Commission on 22 August 2017 had been forwarded to Councillors to read. The purpose of the review was to deliver electoral equality for voters across the district and to aim to correct imbalances.

The Chair asked Councillors to use the link on the website if they had any thoughts or views on this review.

9/17/12 Noticeboard – Councillor Farmer

Councillor Farmer had researched the purchase of a noticeboard and had earmarked an aluminium noticeboard for c£200. It was agreed that the noticeboard should be able to take a minimum of 6 x A4, and Councillor Farmer would finalise details for the next meeting in October.

9/17/13 Finance

  • A copy of the Receipts and Payments was circulated to all Councillors showing the up to date balance and expenditure for this financial year.
  • Outstanding accounts were agreed:

Village Hall hire £30.88; CBO News for advert on Defibrillator training £4.00; HMRC Clerk’s PAYE for August and September 2017 £121.20; S Albon for reimbursement of payment for PC web hosting by Easily.co.uk £29.99; MJP Bookkeeping for internal audit £31.50; SO for Clerk’s pay, September £243.33; expenses £52.00

Payment was agreed to Councillor Farmer for reimbursement for the purchase of a 12′ gate and 2 gate posts for the cricket field for the sum of £120.00. This payment was made from the Bequest Account.

9/17/14 Distribution of correspondence

Correspondence was distributed for circulation.

9/17/15 Matters for report

RNAS Yeovilton Station Reception, 27 September 2017 – information on this event was conveyed to Councillors. Unfortunately, no one was available to attend.

Hedge cutting – Private landowners in Buckland St Mary were to be reminded that this is the time of the year to start cutting hedges, as a road safety precaution.

Grit bins – Councillor Every had checked the contents of the village grit bins and all were nearly full.

Somerset CC hedge trimming – it was reported that when hedges were trimmed by Somerset CC contractors, such a large tractor had been used that parts of the village could not be accessed so hedges remained uncut. The Clerk would notify County Councillor Broom.

9/17/16 Date and time of next meeting

The next meeting will be held on Thursday 5th October 2017 at 8.00 pm in the Village Hall.

There being no further business, the meeting closed at 9.07 pm.

S Albon                                                                         V Moore

Chair                                                                             Clerk


8 September 2017