Minutes of Parish Council Meeting 11th May 2017


75 Waterleaze, Taunton TA2 8PX Tel: 01823 975277


Chairman: Councillor S Albon    Parish Clerk: Mrs V Moore




Councillors     S Albon – in the Chair

G Bromley

K Every

I Farmer

A Rose

In attendance: District Councillor M Wale; County Councillor A Broom; V Moore, Clerk

5/17/1 Apologies

Apologies for absence were received from Councillor R Barton; Avon and Somerset Constabulary.

5/17/2 Declarations of Interest

There were no declarations of interest.

5/17/3 Minutes

The minutes of the Parish Council meeting held on the 6th April 2017 were agreed and signed as a true record.

5/17/4 Matters Arising

There were no matters arising.

5/17/5  Report  from District Councillor, County Councillor & Avon and Somerset Constabulary

County Councillor Amanda Broom was welcomed to her first meeting of the Parish Council after the local elections held last week. She reported that training was in progress and had nothing yet to report. Current issues included Stoopers’ Hill, A303, Eagle Tavern junction, wo closed laybys, Little Hill 30 mph signs, logs between posts at Castle Comfort Farm.

District Councillor Wale reported that SSDC had set aside £15m to purchase land and properties in order to make money.

He reported that there was ongoing correspondence with Coombe Parish Council and Somerset CC regarding Stoopers’ Hill, where Coombe had gone back to query the result of the enquiry.

District Councillor Wale had reported Agar Cottage again and would also contact Planning to see if they were going to take action.

Avon & Somerset Constabulary were unable to send a representative to the meeting, but had sent a report of a theft of fencing from a farm but there were no witnesses to enable further enquiries.

5/17/6  Planning

Application No. 17/01483/FUL
Applicant Dr and Mrs Bartlett
Proposal Alterations and the erection of extensions to dwelling
Location Penair  Broomfield Lane  Buckland St Mary  Chard  TA20 3LA

 After a full discussion, there were no objections to this application.

 5/17/7  Transport

Following Jocelyn Pritchard’s visit to the last Parish Council meeting, a survey had been circulated to councillors and comments submitted by Councillors were read out by the Chair. These were agreed and the Clerk was asked to forward these to Councillor Pritchard.

 5/17/8  Defibrillator: update

Councillor Albon reported that the defibrillator had arrived and was ready to be installed in the School’s porch before the 21st June 2017.

An instruction manual had also been received which gave advice on how to commission the machine. Paediatric pads as well as adult pads had been ordered.

An awareness session on how to use the defibrillator had been arranged for Wednesday 21st June 2017 at 7.30 pm in the Village Hall.

5/17/9 Parish Plan – Village Directory

Councillor Bromley reported that with Councillor Barton, they were continuing work on the village directory. Councillor Bromley suggested that it may be preferable to pay for a couple of the pink pages in the CBO News which would make updating much easier.  Parishioners who did not have the CBO News could have an initial copy, and newcomers to the village could have a leaflet containing the details.

It was agreed that this could be considered when the size of the list was determined.

5/17/10   Noticeboards

Councillor Rose reported that the Hare Lane noticeboard would be erected by this coming weekend.

The Clerk had obtained several brochures, with price lists, from companies who made noticeboards and these would be circulated to councillors and a decision made of which noticeboard to purchase at the June meeting.

5/17/11  Parish Ranger

The Clerk reported that following a discussion with SSDC, she had contacted Somerset County Council Highways about their responsibility for drain and gulley emptying.  Somerset CC had stated that drains and gulleys were ‘routinely’ emptied when there was a problem and any emergency would be dealt with once it had been reported.

County Councillor Broom agreed to look into how often the timetable is for cleaning out drains and report back to the June meeting.  She was also asked to find out how drains situated in verges are marked when they are found. SSDC had suggested that metal detectors be hired costing £10 per day per detector. Councillor Aplin offered to contact two parishioners who might be willing to assist in detecting the drains from Councillor Rose’s property and Hare Lane which could then be marked with a painted symbol.  The Ranger could then be employed for a day to clear out those drains which had been identified.

5/17/12  Finance

The Annual Accounts for 2016/17 had been internally audited, agreed, and were now signed by the Chair.

  • Following advice from the Internal Auditor, a copy of the Receipts and Payments was circulated to all Councillors showing the up to date balance and expenditure for this financial year.

(iii) Outstanding accounts were agreed:

Came & Company, Council annual insurance £280.00; HMRC Clerk’s PAYE for May 2017 £60.60; SO for Clerk’s pay, April, £243.33; expenses £52.00.

From the Bequest Account: Community Heartbeat Trust for the defibrillator £1,441.00;

RSLP BSM School, donation for the community Pond Project £500.00 (agreed at the April 2017 meeting)

5/17/13  Distribution of correspondence

Correspondence was distributed for circulation.

5/17/14  Matters for report

Information on a temporary road closure at Furnham Road, Chard, from the junction with Coker Way, north-eastwards, was circulated. This Order would be effective from 12th June 2017, and the works were expected to last for 8 days.

Road erosion had taken place next to Weatherhayes Farm, and also near Hisbeers Farm, Hare Lane, and the Clerk was asked to report this to Somerset County Council.

The Chair reported that he had received an email from Jon Mayled, that the CBO News were offering £500 to each of the three parish councils to be ring fenced for the restoration of the finger posts. Otterford and Churchstanton had accepted this and it was hoped that Buckland St Mary would also accept. It was unanimously agreed the Council would be very happy to receive this money.

Councillor Every reported that Dr and Mrs Bartlett of Penair, Buckland St Mary, wished to take down the existing shed on their allotment because it had deteriorated. Dr Bartlett would dismantle the shed and recycle whatever he could. He would then put a greenhouse on the site which would be his greenhouse.

This course of action was agreed but on the understanding that if he vacated the allotment, the greenhouse would be removed.

5/17/15  Date and time of next meeting

The next meeting will be held on Thursday 15th June 2017 at 8.00 pm in the Village Hall, not the published date of 8th June 2017, which had to be postponed because of the General Election.

There being no further business, the meeting closed at 9.27 pm.

S Albon                                                                   V Moore

Chair                                                                      Clerk


14 May 2017